When it comes to an email signature for your business, it is important that it is consistent throughout your organisation. Readers should be able to be read it correctly no matter which device or platform it shows on. If you are looking to create an email signature for your business and need some guidance on the subject, here are some tips which will help you to get started.
Keep It Simple
One thing that you do not want to do is to overload it with too much information. Try to make the design simple, and with as much information as is required. You should try to achieve a clean and crisp look. There is only a small amount of information that you need in an email signature.
- Telephone Number
- Privacy Statement
If you use an email signature maker, these are usually a good template for creating a good looking, and also a functional signature for your company emails.
Why an Email Signature is important
Not Too Big
If you are including any pictures in your email signature or even a company logo, you will want to make sure that the image files are not more than 10KB. This will make sure that the images are quick to download.
Make sure that you do not use a Gif image. This is a software suite that is still commonly used today. But Outlook 2007 does not recognise these files.
Make It For The Small Screen
Many emails today are opened and read on a mobile device. You have to make sure that you keep this in mind with your emails and signatures. You will want to make sure that your emails are not over 600 pixels. This will allow them to be scaled down to appear correctly on all devices.
Your Email Signature can make a difference
Stay Out Of The Spam Folder
Some email clients can be very picky and mark out particular emails as spam incorrectly. To help prevent this from happening to your emails, you will want to make sure that there is no sloppy HTML code in your email, as this often sends emails to the spam folder.
Make sure that the size of your email, not including attachments, is not too big, as large files will often also get flagged.
Good Colours And Font
You will also need to choose the font and colour of the text for your emails and also your email signatures. To make sure that the correct font appears, you will need to use a simple font which is available across all devices. If you choose a more obscure font, this will often not look as you intended it when sending your emails.
Make sure that the colour and font that you use is easy to read. Do not make it too glaring for the eyes of the reader.
These are some of the tips you can use to create emails and signatures that are compatible with many devices. You can also get a lot of useful information and advice on how you can optimize your emails through various business blogs.
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